DEPARTMENT OF DEFENCE VACANCIES
SECRETARY REF NO: DHRSP/34/18
Directorate Human Resource Strategy and Planning
SALARY : R163 563 per annum (Level 05)
CENTRE : Erasmuskloof, Pretoria
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REQUIREMENTS : A minimum of Grade 12 or equivalent, certificate in Secretarial Services. One to
two (1-2) years’ Secretarial experience at Middle Management and Senior Management Level, preferably in the Military Environment. Special requirements (skills needed): Computer literate (MS Word, Excel and Power Point) and good typing skills. Good communication skills (written and verbal). Analytical and
innovative thinking as well as problem solving skills. Excellent interpersonal and secretarial skills. Sound organisational skills. High level of reliability. Ability to act with tact and discretion.
DUTIES : Provide a secretarial support to the Director and Directorate, arrange meetings/conferences/workshops, and refreshments, manage the Director diary, screening and transferring of telephone calls, ensure that necessary documentation is ready in advance for director’s action. Register income and outgoing documents, follow-up outstanding documents for delivery, follow-up outstanding/expected docs. Distribute documents to relevant recipients. Always maintain a professional image and approach. Capture incoming and outgoing documents and keep record of it through filing system. Initiate the process of an event, obtain quotations and make bookings and arrangements for directorate’s
social events. The execution for the Director Liaison function, by internal liaison with members and external liaison on behalf of the director.
ENQUIRIES : Col L. Mandindi, Tel No: (012) 355 5883
APPLICATIONS : Department of Defence, Directorate Human Resource Strategy and Planning, Private Bag X159, Pretoria, 0001 or hand delivered to: Directorate Human Resource Strategy and Planning, Cnr Nossop & Boeing Street, Armscor Building (Defence Reception), Erasmuskloof, Pretoria, 0001
SECRETARY REF NO: DIA/30/18
SALARY : R163 563 per annum (Level 05)
CENTRE : Defence International Affairs, Erasmuskloof, Pretoria
REQUIREMENTS : A minimum of Grade 12 or equivalent, plus a Secretarial or Office management Diploma. One to Two (1 – 2) years’ relevant experience will be an advantage. Special requirements (skills needed): Computer literate (MS Word, Excel and Power Point) and good typing skills. Good communication skills (written and verbal). Analytical and innovative thinking as well as problem solving skills. Excellent interpersonal and secretarial skills. Sound organisational skills. High level of reliability. Ability to act with tact and discretion.
DUTIES : Provide a secretarial support services: Record appointments and events and manage the Director’s diary. Ensure effective flow of information and documents to and from the Director’s office. Receive and refer telephone calls to the correct
role players. Write/type documents, memorandums, letters and reports. Handle classified files and documents. Compile agendas and take minutes during meetings. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Prepare briefing and notes for the Director as required. Keep an effective filing system. Coordinate all logistical arrangements for visitors of the office. Remain abreast with the procedures and processes that apply in the office of the Director and the entire Department. Scrutinise documents to determine relevant action/information required for meetings. Effectively distribute
minutes/decisions/information and make follow-up where necessary.
ENQUIRIES : Mr T.E. Bogopane Tel No: (012) 355 5435
Mr K. Davhana Tel No: (012) 355 5859
APPLICATIONS : Department of Defence, Defence International Affairs Division, Private Bag X 910, Pretoria, 0001 or hand delivered to: Defence International Affairs Division, Cnr Nossop & Boeing Street, Armscor Building (Defence Reception) Erasmuskloof,
ADMINISTRATION CLERK: PRODUCTION (SENIOR ASSISTANT) REF NO: HRD/19/18
SALARY : R152 862 per annum (Level 05)
CENTRE : SANDF College of Educational Technology, Pretoria
REQUIREMENTS : A minimum of Grade 12 (NQF Level 4). Post matric qualification and/or experience in the Administration will be an advantage. Special requirements (Skills needed): Analytical thinking. Computer literate. Good communication skills (verbal and
written). Good interpersonal relations, effective planning and organizational skills.
DUTIES : Establish and maintain an effective diary for the Centre Manager. Manage and coordinate appointments of the Centre Manager’s office by providing a secretarial service to the Centre Manager. Co-ordinate the logistical requirement for the office.
Provide hospitality services to all guests in the manager’s office. Render an office support and administration function. Perform miscellaneous tasks as delegated (i.e. compile and/or type letters, respond to invitations, etc.). Handle an effective filing system and keep record of all incoming and outgoing correspondence, including files. Ensure that the correct security processes are followed with regards to incoming/outgoing documentation on a daily basis.
APPLICATIONS : Department of Defence, Training Command, SANDF COLET, Private Bag X 0137, Clubview, Pretoria 0001 or may be hand delivered to SANDF Colet: corner of old Johannesburg road and Driver street, Clubview, Centurion. No faxed or email
applications will be accepted.
ENQUIRIES : Col.S.M. Mdhluli / Dr A. Voges, Tel No: (012) 654 4050.
Ms E. du Preez, Tel No: (012) 355 6567.
CLOSING DATE : 30 November 2018